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Junior Accounts Administrator


Junior Accounts Administrator

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For our team in Romania we are looking for a Junior Accounts Administrator

  • Job Title: Junior Accounts Administrator
  • Department: Finance & Administration
  • Reporting to: Financial Controller
  • Responsibility: Assisting in all aspects regarding the accounts payable, receivable and general support for C44 Group of companies

Main tasks

  • Verification & Input of New supplier details, including bank account details
  • Assistance in payment allocation in ERP
  • Assistance with Group Bank reconciliations in ERP
  • Administration of Group Opex invoices in ERP (posting, storing, etc.)
  • Data administration of the vendors as needed
  • Administration of the accounts payable in ERP (booking, coding, posting after initials and overview of the due dates)
  • Assisting with Intercompany invoices posting and matching
  • Assisting in confirmation of payments towards the consultants as well as management companies and updating the list in ERP System (remittance forwarding)
  • Interface between accounting / administration / sales for AP
  • Assistance with Group AR postings, reporting and analysis
  • Reporting to Operations department or Account Managers to chase overdue client accounts
  • Assisting in forecasting client payment dates for Treasury
  • Assisting in factoring/ Invoice discounting of Sales invoices
  • Reporting on Group AR & AP position when required, and other ad hoc projects
  • Assisting in posting of company credit & debit cards
  • Overseeing & control of supplies for finance team, stationery, cafeteria & general office tasks as required
  • Assisting in saving of documents for completion of VAT return submissions & Audit Preparations

Required competencies

  • Good communicator, English is a prerequisite, other languages advantageous
  • Computer literate, experience with Microsoft Word, Excel & Outlook essential
  • Attention to detail
  • Reliable and trustworthy
  • Ability to prioritise, and work to deadlines

Key Performance Indicators (KPI)

  • Ensure AP ledgers closed for the month end by next business day together with AP Administrator– month end cash allocations against AP ledger and bank payments to be made within this time scale
  • Meet deadlines as communicated for payments according to the ledger
  • Maintain accuracy of administration in ERP System / consistent approach between periods
  • Accurate posting of payments and IC invoices – Credit note max 3% per month
  • Assist in keeping bank reconciliation and bookings current
  • Assist with monthly AR & AP Ageing reporting, analysis and review
  • Other to be agreed by mutual consent